Executive Assistant

Compensation Range: $25.80 - $37.20

Regional Operations Assistant Career Opportunity

The Regional Operations Assistant serves as the Executive Assistant to the Regional President, providing high-level, daily administrative support to the Regional President and other regional leaders as appropriate. This position supports the effective operation of the region through calendar and travel management, data reporting, meeting and event coordination, communication, and other administrative responsibilities.

The role requires strong organizational skills, attention to detail, discretion, and the ability to independently manage multiple priorities in a fast-paced healthcare environment.

Position Requirements

• Associate's degree, Certified Professional Secretary designation, or equivalent combination of education and experience preferred.
• Previous hospital or healthcare experience strongly preferred.
• Previous experience providing executive-level administrative support strongly preferred.
• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel, required.
• Strong Microsoft Excel skills required, including the ability to organize, manipulate, and present data and create reports.
• Experience coordinating executive calendars, travel arrangements, meetings, and events preferred.

Responsibilities and Tasks

• Serves as the Executive Assistant to the Regional President and provides administrative support to other regional leaders as appropriate.
• Manages the Regional President's calendar, including scheduling and coordinating meetings, appointments, conference calls, and regional activities.
• Coordinates travel arrangements, including transportation, lodging, itineraries, and other travel-related needs.
• Plans, coordinates, and supports regional meetings, conferences, leadership events, and other regional functions.
• Creates, prepares, and maintains reports utilizing operational and business data.
• Compiles and analyzes daily, weekly, monthly, and quarterly data and reports for regional leadership.
• Prepares correspondence, presentations, reports, meeting materials, and other documents using the Microsoft Office suite.
• Coordinates the flow of information between regional leadership, hospital CEOs, hospital teams, corporate departments, and national leaders.
• Serves as a liaison between regional, corporate, and hospital-based teams.
• Coordinates regional conference calls and meetings and prepares agendas, materials, and follow-up information as needed.
• Maintains confidential and sensitive information with appropriate discretion and professionalism.
• Anticipates the administrative and operational needs of the Regional President and proactively addresses priorities.
• Organizes, plans, and manages time effectively to ensure assignments and deadlines are completed.
• Assists with special projects and regional initiatives as requested.